Six to ten weeks before
- Ask the parents what they want
- Set the budget
- Draft the guest list
- Choose the date and location
- Create and send the invitation
Three to four weeks before
- Choose the menu
- Order rentals or large decorations
- Decide on activities
- Confirm the registry links
- Check accessibility and parking
One week before
- Follow up with missing RSVPs
- Confirm the headcount
- Buy food and drinks
- Write the day-of timeline
- Assign setup and cleanup help
On the day
- Put signs at confusing entrances
- Set out water first
- Keep gifts in one defined place
- Take one group photo early
- Pack food for the parents before cleanup